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Review: KeyContacts 1.1 - Perfect address synchronization with Outlook (English)
There are already plenty of replacements for the standard DateBook application available. DateBk4, DateBk5 and Iambic’s Agendus and its predecessor ActionNames are some of the most popular titles among these.
During the install procedure of KeyContacts the HotSync conduit for the Palm Address Book will be disabled, since KeyContacts uses its own set of databases. Should there already be another connection between Palm and Outlook, e.g. via PocketMirror or Intellisync Lite/Pro, this connection will also be disabled.
Having edited an address with all available fields in Outlook, a single HotSync will make all of these fields available on the handheld. Click here for a complete overview of all of these 40 extra fields.
The list of phone, fax, mobile and other numbers is endless. Each of these fields may or may not be shown in the address overview.
Need still more fields? No problem! Even fields for Birthday, name of partner, child(ren), an extra date field (wedding anniversary, deadline, next meeting, whatever), web page, department, office and assistant are now available.
Subdivisions and folders
Creating a new address book database starts with a new Contacts folder in Outlook. To do this, right-click on your default Contacts folder in Outlook and select 'New folder....'. You can rename this new folder to something more descriptive (Private, Business, etc. ), and simply drag and drop the desired addresses into the newly created folder. In order to make these new folders available on the handheld, they must be added to HotSync Manager's KeyContacts conduit. Adding or removing a folder is easily done within the conduit. The standard directional options naturally apply: 'Synchronize', 'Handheld overwrites Outlook', 'Outlook overwrites Handheld' and 'Do Nothing'.
Your Palm-powered handheld offers the option to create Categories within an Address Book database. This allows for further structuring and grouping Contacts together. One might have, e.g. a Contacts folder named "Family", whichs holds the Categories "My family" and "In-laws". A very nice touch of KeyContacts is the possibility to assign a single address to multiple Categories. Suppose you have a Contacts folder named "business", holding Categories such as "Customers", "Suppliers", "Golf buddies" etc. If you have a golf buddie who is also a customer of yours, simply tick both categories. Of course you may also use Outlook's default list of Categories.
Integration with other applications
From within DateBook, Memo Pad, To Do List and Mail it is possible to extract phone numbers and email addresses from KeyContacts, using the /L(ookup) shortcut. This feature was added in version 1.1 following widespread desire, and makes the use of the standard Address Book redundant.
KeyContacts is an impressive solution for practically seamless integration between Outlook Contacts and your Palm handheld. If you are looking for a title that breaks the current boundaries and restrictions of the standard Palm Address Book, then look no further. Chapura have taken good notice of the feedback that came after the release of v1.0, and this has resulted in the addition of the Lookup function, yielding the use of the standard Address Book redundant.
Open to improvement
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